By Larry Mogelonsky, MBA, P. Eng. (

Every hotelier knows that tech-enabled personalization is crucial to the future success of one’s brand. In reality, though, these customized experiences are very difficult to put in place, often requiring complex software integrations, significant CapEx and a fully trained team – both at the supervisor and frontline levels – to properly act upon any insights or recommendations gleaned from a unified CRM.

The nauseating pain point here is that travelers are now expecting hotels to dedicate more effort towards making their time on property personal and meaningful, irrespective of the resources necessary on the company’s part. With home sharing firmly entrenched, guests have countless accommodation options these days, so you simply must do something to customize their experiences.

Luckily, prearrival represents one area of the customer journey where you can make significant inroads inexpensively and relatively quickly towards genuine guest experience personalization.

In an interesting psychological study from last spring by Professor Helen Chun at Cornell University School of Hotel Administration, it was found that savoring an upcoming experience heightens the actual enjoyment of that experience both when it’s rendered as well as when it’s recalled. Hence, any attempts to heighten the interactivity during this stage may subconsciously work to deepen one’s affinity or trust with your brand as well as boost overall guest satisfaction.

Importantly, besides helping to build anticipation for the actual stay as well as give you a few extra data points to add to a guest’s profile, there’s also the potential for additional revenue via incremental merchandising or amenity purchases and room upgrades.

Building Your Prearrival Experience

Inserting your brand into the travel conversation from the start is essential and this will require a concerted effort from your social media, your public relations and website development team. Key here is to demonstrate to guests the full range of activities and amenities available at their fingertips if they reserve a room at your property.

But alas, customers may not peruse every option while they are in a ‘sense of discovery’ mood. Concurrent to your efforts to get them to book, the gap that needs to be filled exists from the instant a guest’s credit card information is verified to the moment of arrival onsite.

Shamefully, most hotels only send out a booking confirmation via email during this stage. Some may call in the week prior to doublecheck. Instead, this should be your opportunity to engage, to learn and offer customized enhancements for the upcoming stay.

Just look to how airlines have built an almost entirely new vertical out of selling individual seats after a customer buys a ticket. Not only are these specific selections a source for extra revenue beyond randomly assigning seats, but the interfaces of these platforms afford airlines the chance to present their premium-tier product to a captive audience.

Now imagine the possibilities for hotels which are inherently far more diversified strata than airplane seats. How cool would it be to browse through a property’s inventory and select your exact room? Guests could choose one on a high floor for a better view or the one farthest from the elevator for maximal quiet, and the hotel could even charge for such a privilege if it so desires. Moreover, any guest selections through these platforms will inform the hotelier on individual preferences for the upcoming stay along with any other future trips taken by said guest.

Experience Economy Opportunities

The phrase ‘experience economy’ comes in full force whenever we discuss initiatives that hope to profit from intensified personalization of a place or activity. Capitalizing on the current prearrival experience trend, several hospitality companies are already on their way to fruitful gains in this space.

Unveiled for its North American collection consisting of over 2,200 properties, the Best Western Virtual Reality Experience allows consumers to view 3D videos and interactive tours of each hotel’s top amenities and room types. Similarly, Hilton is rolling out new detailed room selection functionality for its HHonors loyalty app. Even Arne Sorenson has touched on this for subject for Marriott as a means to migrate prospective guests away from the OTAs through what is being called ‘attribute-based selling’.

Don’t think that this technology is solely for the whales of the industry, though. A fascinating company based out of Atlanta called Koridor offers hotels a PMS-integrated platform that lets guests view 3D tours and dollhouse views of all available rooms as they go about selecting one in particular or even choosing to upgrade on the spot. Likewise, GLH Hotels across the pond – a midsized UK owner-operator – commissioned a web agency to build a proprietary Hotel Room Chooser bolt-on product for its booking engine. In short, prearrival enhancements are accessible for nearly any budget.

So, as people are looking to the travel industry for heightened experiential offerings, and simultaneously as the big chains and software innovators pave the way, the time is right for you to start boosting your prearrival as a means to deliver the best possible guest experience and therein realize better profits.

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Editor’s note: To discuss business challenges or speaking engagements please contact Larry directly.