By Dr. Dennis Rosen
"The Customer is Always Right!" Many businesses live by and preach this phrase. But is it true? No, and everyone knows it. What the phrase really means is that it is best to assume customers are always right and give them what they want rather than lose good customers. But is this a good strategy to follow? I don't think so, and others agree with me according to some of the things I read. These writers point out that there is a minority of bad customers out there that will take advantage of businesses, cost them money and should be "fired." I agree. Not all customers are worth keeping. The Question You Should Be Asking Instead
Good. So now, what do you tell your employees? "Some customers are good; some are bad – use your judgment"? The answer becomes clear if we ask the proper question. Asking whether the customer is always right is a waste of time. The real question we should ask is: Does the customer honestly believe he/she is right? If you keep this phrase in mind and preach it to your employees, proper actions will become apparent.
The Honest Customer
When customers honestly believe they are right, you should treat them as if they are right by honoring their requests and handling their problems. Customers may be making honest mistakes due to misunderstandings or confusion. Correcting them and rejecting their requests will simply create hard feelings and may lose them as customers. Employees must be trained to understand that saving a few dollars is not worth the loss of a good customer and that customer's potential contribution to the bottom line of the business for years to come. If more than a few dollars are involved in meeting the customer's request, a manager can be called in to aid in the situation. If there is a need to correct the customer to avoid future misunderstandings, do it after you have handled the complaint. If you do it before, you will be viewed as lecturing by the customer. If you do it after, you will likely be viewed as having provided additional useful information.
The Less-Than-Honest Customer
If you think the customer is not honest in his/her request or complaint, you should, in my view, politely refuse with justification. You may make some customers upset and they may not come back, but so what? Why would you want to keep them if they are trying to rip you off? My daughter was a part-time employee for several years for a major department store. Occasionally customers would come in with clothes to return that had clearly been worn and washed or were stained, etc. Most of us believe in fairness and honesty, so taking the clothing back was demoralizing to the employees and made them angry. And they knew, of course, that doing so just raised costs for the business and, thus, prices for good customers. I believe that politely refusing these customers with appropriate explanation (e.g., "I'm sorry, but there's a stain here. I won't be able to sell it, so I can't take it back") is called for in such situations. If you lose these customers, they simply become a problem for your competition.
The Judgment Call
So, what if you don't know whether or not customers are being honest in their complaints or demands? Then treat them as if they are correct, handle these situations to their satisfaction, but get necessary information so they can be tracked over time to determine whether such problems continue with them in the future. If problems continue, you may change your evaluation and actions toward particular customers.
Yes, you can, and should at times, "fire" customers, but pick your battles carefully. When customers honestly believe they are right, make them happy. You'll hopefully WinFluence® them and turn them into devoted customers. If they clearly are not being honest in their complaints, refuse them and let them go. They weren't going to build your business anyway.
© 2016, Dr. Dennis Rosen. All rights reserved. Reprints welcomed so long as article and by-line are kept intact and all links made live.