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Travel Managers in Fortune 1000 companies, Small to Medium businesses and Higher Education continue to report on the frustrations of managing small meetings and multi-room bookings, frequently calling this category of travel the “Wild West”.

BOSTON, MA (August 2, 2016) - Groupize has just announced the release of a new ebook titled “Small Meetings are the Wild West” which examines the opportunities for corporate travel departments to use technology and best practices to reign in their rogue bookings and small meetings spend.

As much as tools have evolved to streamline various parts of managed travel, small meetings are still fragmented and below the radar. Admins and sales departments are juggling too many tasks and struggle with the unique problems of booking and organizing all the meeting and travel requests added to their list. This timely guide addresses the issue that over 80% of bookings are being conducted outside of company travel departments or policies. For a large corporation, this represents thousands of meetings and events with no oversight.

Key topics covered in the ebook include:

  • Why the small meetings problem is out of control
  • Technology to reduce the complexity and costs of sourcing, booking and managing small meetings
  • Controls you want and best practices
  • Using Meeting Cards to help you stick to the budget
  • Registration tools designed specifically for small meetings
  • Actionable strategies to reign in your spend

“Currently, there are tools for larger groups and meetings, but corporations and third party planners have had to deal with manual and inefficient processes to source, communicate and manage accommodations and requirements for small ones,” explains Charles de Gaspe Beaubien, CEO of Groupize. “It is this small meeting segment that presents the biggest opportunity and the greatest challenges. The traditional booking and management processes for smaller groups and meetings are hampered by numerous manual steps and the existing self-booking tools, transient sourcing methods, and eRFP meeting tools just don’t support the needs for this category of travel.”  When corporations realize they can gain visibility into this spend as well as manage it, it quickly becomes a top priority. 

The Groupize ebook concludes that providing a better experience and integrated tools for travel arrangers to streamline negotiations and communications will lead to greater savings while maintaining the core pillars of corporate policies, compliance, data management, sourcing strategy, duty of care, business intelligence and operational efficiencies.

“Small Meetings are the Wild West” is a must-read for corporate travel managers, procurement professionals, CFO’s and management seeking to better centralize, control and manage multi-room bookings, groups, and small meetings.

A complimentary download is available at

About Groupize

Groupize pioneered the automated online group hotel room bookings industry, and today is the leader in providing turnkey solutions for TMCs and  Corporations to take control of their small groups and meetings business. Winner of Best Travel Technology at Phocuswright, Groupize is revolutionizing managed travel with innovative, cloud-based solutions that reduce the complexity of sourcing, booking, tracking and managing multi-room bookings, extended stays, groups and meetings in real-time. Founded in 2011, Groupize is a privately held company and headquartered in Boston, MA. For more information, please call 1.885.GROUPIZE or visit

Contact: Alisa de Gaspe Beaubien / 508-232-7719 x 215

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