Trends in Reservations Inquiry Call Volumes: Is There More to the Numbers?
December 6, 2017 2:34pm
By Doug Kennedy
As a hotel reservations consultant and sales trainer, I’m often asked for my perspective on the current trends regarding the number of inquiry reservations call received vs. previous years. Many hotel marketers seem to think this is a simple question and I suppose that on one level it should be. It certainly is possible to just ask a large sample of hoteliers for their number of calls received YTD vs. previous YTD and then average the percentage of change either way.
However, based on my experiences in consulting with a multitude of very different lodging operations throughout North America, I would say that such a simple and true average of the number would be meaningless as a tool for benchmarking any specific operation. This is because trends are varying greatly based on many factors, the most obvious of which are geographical location, market segment such as resort vs. hotel, brand affiliation (such as branded, not branded, or soft branded) and the type of inventory (such as a traditional hotel with a few room categories easily explained at a website vs. a multi-use resort with a wide range of accommodations that might be confusing for online prospects).
Here are some less obvious factors that impact call trends:
These are but a few of the many reasons which hotel marketers should be careful to look beyond the simple “average numbers” when benchmarking trends in call conversion.
So what is really happening in the industry? In looking at actual numbers from our diversity of KTN consulting clients I see a wide range of trends. Most clients are showing a slight decline in call volume from year to year, but I suspect that is mostly due the fall off in the “information only” and “reconfirm an online booking” calls mentioned above. A few clients are actually showing a slight increase in call volume, especially if they have taken my advice and posted their phone number more prominently on their website to encourage web surfing prospects to call as part of their strategy to recapture market share from OTA’s.
In the end though, the most valuable number for which to benchmark your hotel’s trends for call volume is against your own previous year’s numbers. Now if you are reading this article and thinking “gosh, we don’t even know how many inquiry calls we receive as compared to service calls or calls not relating to inquiries…” it might be time to consider a call and lead tracking system such as TrackPulse www.trackhs.com that is specific to the needs of the lodging industry.
That being said, even if call volume is trending down then the call conversion rates for voice inquiries should be trending up! This is because most hotels continue to update their websites, allowing prospects to have more insights than ever before in the history of lodging. Not only is there transparency of rates, but many hotels offer virtual tours, multiple images of each category and some even have 3D floor plans.
With all that information online, if today’s agents are properly trained to engage callers with investigative questions and to make personal connections, they definitely should be capturing even more calls even in the face of a slightly declining call volume.
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Doug Kennedy is President of the Kennedy Training Network, Inc. a leading provider of hotel sales, guest service, reservations, and front desk training programs and telephone mystery shopping services for the lodging and hospitality industry. Doug continues to be a fixture on the industry’s conference circuit for hotel companies, brands and associations, as he been for over two decades. Since 1996, Doug’s monthly training articles have been published worldwide, making him one of the most widely read hospitality industry authorities. Visit KTN at www.kennedytrainingnetwork.com or email him directly email@example.com.
Doug is the author of “So You REALLY Like Working With People? - Five Principles for Hospitality Excellence.”
Contact: Doug Kennedy
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