The Site Visit: Revisited

/The Site Visit: Revisited

The Site Visit: Revisited

|2016-03-31T09:30:49+00:00March 31st, 2016|

Little Known Ways to Improve Site Visits and Close More Business

The site visit is a major inflection point in the event planning process. It’s a make or break moment in the sales process and it’s becoming increasingly important to millennial buyers.

Millennials look at site visits like a “professional first date”. And it’s often a blind-date. It can be the first time a planner will ever meet their contact at a property. Modern buyers are more engaged than ever before, and they can see beyond sales tactics. Relationships founded on trust and transparency are key to the millennial buyer.

That’s why the site visit represents a unique opportunity to kick-off a lasting relationship between a planner and a property. Properties need to adapt to the changing complexion of their buyers, site visits are the piece of the event sales puzzle that offers the greatest room for improvement.

Until now, there hasn’t been comprehensive research examining best practices for both event planners and properties. This report provides the most quantitative data and qualitative insight, gleaned directly from both planners and properties, presently available in the meetings industry.

Event software platform, Social Tables, recently conducted an extensive online survey with 350 planners and 350 properties, all of whom are involved with many different types and sizes of meetings and event spaces.

Top line results from the participants in the survey show that the average event planning professional plans 37 events per year, requiring 45 site visits annually. Planners said they are not familiar with the proposed event space a majority of the time, stating that 56% of planned events will require a site visit. That’s a ton of leg-work and it doesn’t even include all the emails, calls, and correspondence leading up to the site visit.

Given the sheer effort that goes into Site Visit planners want to get things right the first time. So what exactly is important to planners? What do they want out of their site visit, and in what ways are properties failing to meet those expectations? When asked, what was the primary reason for going on a site visit, surveyed planners indicated that they care first and foremost about Aesthetics, the look and feel of an event space. Followed by Logistics and Trust to round out the top three.

Click here to download the full report, which examines why planners prioritize site visits this way, and how properties can increase conversions through 18 actionable methods that can improve experiences and design a better site visit for planners.

About Social Tables

Social Tables is a meetings and events company that just happens to do software. The #1 software for planners and properties to work together online, we are the industry leading provider of cloud-based hospitality software that positions venues to work more collaboratively and efficiently with their event and meeting customers. Over 100,000 unique users rely on the desktop and mobile product line, planning over 1,000,000 events within the company’s 1 billion+ square foot Venue Library.

Contact: David Budimir (571) 435-7718

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