Ten Ways Preventive Maintenance Can Help
Reduce Energy Costs This Winter
Courtesy of Mintek Mobile Data Solutions—Lodging’s PM Expert 
DUNEDIN, FLA.—December 3, 2007— According to two government forecasts, you can expect to pay up to 10 percent more for natural gas this winter, 4 percent more for electricity, 22 percent more for heating oil and 16 percent if you happen to use propane. That should be no surprise, considering that the price of oil has been flirting with $100 per barrel. The good news is that the impact of these increases can be minimized through an effective preventive maintenance (PM) program. Proper PM helps keep cold air out, warm air in, and all your energy-eating equipment as fine-tuned as possible.

“If you have got equipment such as chillers, boilers and air handlers working harder than they should, they are going to use more energy,” says Vince Goodman, engineering, lead, at the St. Louis Airport Marriott.

Mintek Mobile Data Solutions, the lodging industry’s leading provider of asset management tools such as WinTrack PM, offers the following 10 tips to reduce the impact of escalating energy costs this winter.

1. Check all laundry equipment for leaks. A leaking unit can easily lose 5 gallons per hour, which ultimately will cost a hotel $720 per month in higher water and heating bills. The heating of hot water has more environmental cost than anything you do in your laundry.

2. Find and seal air leaks that cause drafts and that make your heating and cooling systems work overtime. Sealing and insulating your building can prevent the loss of cooled or heated air and help save up to 10 percent on energy bills each year. Weather stripping on outside entrances typically lasts less than two years. 

3. Check HVAC systems for proper calibration, regularly change filters and inspect system insulation for moisture. Replace insulation if necessary. Also clean air-conditioner coils at least every three months and check for motors that are not operating properly. Lubricate motors and fans.

4. Clean kitchen washing equipment regularly. De-scale boilers on steamers and washers. Where there is lime buildup, there is bad heat transfer. Some steamers need to be de-scaled three or four times a year, depending on water hardness.

5. Pressure-valves on gas-powered kitchen equipment should be adjusted at least once or twice a year. Poorly maintained gas grills consume more energy.

6. Calibrate refrigeration equipment, especially walk-in coolers. Walk-in coolers that are poorly calibrated are less energy efficient and can result in food temperatures rising above 41 degrees F—the danger zone where customers can get sick.

7. Clean kitchen hood filters regularly to ensure maximum air flow and energy efficiency.

8. Check your lighting systems to ensure that you are not over lighting areas of your property. High-wattage incandescents consume significant amounts of energy and also generate heat. Retrofit with low-wattage fluorescents where possible to maximize energy savings.

9. Check the accuracy of all thermostats. You can also install a guestroom energy management system that powers down the heating and cooling system when guests are not present. This type of system, which often uses infrared sensor-based technology, can save a hotel owner up to 45 percent in guestroom-related heating and cooling costs. 

10. Grease fittings and all moving parts on chillers, boilers and air handlers. Replace boiler gaskets annually. Change air handler belts and filters regularly.

When you perform consistent preventive maintenance throughout your hotel, you will minimize equipment downtime, extend equipment life, reduce utility costs, correct small problems before they become large, ensure a safe operation, and keep your maintenance budget under control.

Mintek’s Leading PM Solution

Since 1999, Dunedin, Fla.-based Mintek Mobile Data Solutions has helped hundreds of hotels throughout the United States and Canada automate their PM processes. Mintek’s WinTrack PM software, which incorporates handheld devices and bar coding, ensures that PMs, rounds, inspections and work orders are accomplished on time. The result: a much more energy efficient operation.

WinTrack PM replaces inefficient paper-based processes still found in many hotels. Bar codes are discreetly placed on every item needing a PM. When an engineer scans a bar code on a piece of equipment, it prompts him to answer previously determined questions. After the PM has been completed, the bar code is scanned again. Each step is recorded within WinTrack PM.

Mintek’s system adds accountability to the PM process because managers know exactly when an engineer was at a piece of equipment, what was recorded, and how long the engineer was there. WinTrack PM automates PM scheduling and streamlines the work order process. Work orders can be generated automatically through the handheld based on answers provided by engineers. WinTrack PM also tracks parts information for each item needing checked, as well as the costs associated with parts and equipment replacement. 

WinTrack PM can be used throughout a hotel—not only for expensive equipment but also for guestroom inspections. Meter readings related to energy consumption also can be captured with Mintek’s PM system. If a meter reading is out of range, WinTrack PM can generate a warning message. If a PM becomes overdue, it is flagged within WinTrack PM. Mintek’s Maintenance Portal centralizes reporting so that work can be monitored from anywhere there is Internet access. 

WinTrack PM Results 

“Any mechanical system running properly is going to use less energy,” says the chief engineer at a leading hotel in Canada currently using WinTrack PM. “Where there is reduced friction between parts, reduced leakage of steam, and clean filters, there is definitely going to be energy savings.”

“WinTrack PM most definitely has helped prevent breakdowns,” adds the director of facilities at a 438-room hotel in North Carolina. “It gives me assurance going into an owner’s meeting to know that every piece of equipment has been properly maintained. It most definitely improves the guest experience.”

“Each part of WinTrack PM ensures that energy is saved where it can be saved,” says Lind Hutton, President of Mintek Mobile Data Solutions. “Studies have shown that when being proactive rather than reactive with maintenance, savings related to energy and asset replacement can be as much as 12 percent to 18 percent on average. Without a doubt, a well designed PM program can help maximize energy efficiency, extend the life of valuable equipment, minimize labor and repair costs, and keep guests and staff comfortably warm and content.”

About Mintek Mobile Data Solutions:

Mintek Mobile Data Solutions is the developer of turn-key solutions for city utilities, lodging and cable companies that provide access to customer, employee and asset information beyond the “traditional office.” Mintek’s solutions have been implemented in more than 1,500 individual locations with more than 5,000 mobile field users. Among Mintek’s clients are Plant City, Fla., Time Warner Cable, Comcast, Bright House Communications, Marriott International and Loews Hotels. For more information, call Ty Abrahams, Director of Marketing, at (727) 734-9175, or go to: www.mintek.com.



Ty Abrahams, Director of Marketing
Mintek Mobile Data Solutions
(727) 734-9175
E-mail: ty.abrahams@mintek.com

Glenn Hasek, President
Hasek Communications
(440) 243-2055; cell: (216) 702-0334
E-mail: hasekcom@aol.com

Also See Mintek Mobile Data Solutions Ranked Among Top 500 Global Software Companies; Florida Company Honored for Third Consecutive Year / October 2007
Mintek Mobile Data Solutions Named Top Hospitality Company by VSR Magazine; Florida Firm Recognized for Industry-Leading Maintenance Automation System / September 2007
10 Ways Preventive Maintenance Can Help Minimize Your Legal Exposure; Compliments of Mintek Mobile Data Solutions / July 2007
Mintek Mobile Data Solutions to Introduce WinTrack PM for Windows Mobile Platform at HITEC; Powerful New MC Terminals Support Upgraded Preventive Maintenance Software / June 2007
10 Ways to Keep Your Hotel Property Energy Efficient This Summer; Compliments of Mintek Mobile Data Solutions / June 2007
Mintek Mobile Data Solutions Marks 20th Anniversary Year; Staying Power Attributed to Focus on Customer Service, Innovation / May 2007
Preventive Maintenance is Key to Stopping Carbon Monoxide Fatalities; Automated WinTrack PM Software Helps Keep Guests, Staff Safe/ February 2007
10 Preventive Maintenance Steps You Can Take to Maximize Energy Efficiency This Winter—Courtesy of Mintek Mobile Data Solutions / February 2007
Mintek Mobile Data Solutions Names Ty Abrahams Director of Marketing / December 2006
Mintek Mobile Data Solutions Completes Business Continuity Plan; Certificate Awarded by Elliot Consulting Services / December 2006
Mintek Mobile Data Solutions Ranked Among Top 500 Global Software Companies; Software Magazine’s Ranking Based on 2005 revenues / October 2006
Mintek Mobile Data Solutions White Paper Makes Case for Automated Asset Management, Preventive Maintenance / September 2006
Mintek Mobile Data Solutions Welcomes Loews Hotels as New WinTrack PM Customer; Company Begins Rollout of Preventive Maintenance System in its 18 Hotels / July 2006
Hotel Companies Experience Power of Mintek’s Automated Asset Management Systems; Lodging Asset Management Suite Extends Asset Life, Improves Operations, Increases Guest Satisfaction / June 2006
Mintek Mobile Data Solutions Launches New Website; Resource is One-Stop Shop for Hoteliers Interested in Mobile, Automated Asset Management, Preventive Maintenance Solutions / November 2005
Mintek Mobile Data Solutions Offers 10 Preventive Maintenance Suggestions to Cut Energy Consumption, Increase Profitability / November 2005
Mintek Mobile Data Solutions Ranked Among Top 500 Global Software Companies / September 2005
Mintek Mobile Data Solutions Featured in ‘Managing the Lodging Operation,’ a New Book Published by Prentice Hall ; Company’s WinTrack PM Solution Highlighted in Employee Scheduling Chapter / August 2005
Mintek Mobile Data Solutions Celebrates 250th WinTrack PM Installation at Horseshoe Bay Resort Marriott / June 2005
Mintek Announces First Industry Specific, Money Saving Asset Management Solution Exclusively for Lodging / December 2004
Mintek Survey Reveals Top Reasons Optimal Preventive Maintenance is Rarely Reached at Hotels / November 2004
GuestWare, Mintek Mobile Data Solutions Form Strategic Alliance; Agreement Allows Both to Coordinate Sales, Marketing and Development Efforts / September 2004
Wyndham International to Install WinTrack PM—Mintek Mobile Data Solutions’ Mobile Preventative Maintenance Solution—in 50 of its Hotels / July 2004 
Mintek Introduces WinTrack PM Management Alerts; New System Delivers Maintenance Data by E-mail or Pager, Helps Owners Manage Assets Effectively / June 2004 
Mintek Mobile Data Solutions Celebrates 100th WinTrack PM Installation; System Transforms Cheeca Lodge & Spa’s Preventative Maintenance Process / June 2004
Automated Solutions Such as WinTrack PM Add Efficiencies to Preventative Maintenance, Rounds, Work Orders and Room Inspection Processes / May 2004
WinTrack PM, Mintek’s Mobile Preventative Maintenance Solution, Helps Hawaii’s Mauni Lani Resort Preserve its Most Valuable Assets / March 2004 
Mintek Mobile Data Solutions Publishes Lodging Industry Article 'Preventative Maintenance for Profitability' / November 2003
Developer of WinTrack PM Changes Corporate Name To Mintek Mobile Data Solutions / Sept 2003 
Developers of WinTrack® PM Announces Free Lodging White Paper / 'Determining the Economic Value of Preventative Maintenance' / July 2003
Mintek’s Mark Sokol Slated To Present HITEC®  2003 Exhibitor Tutorial “Determining the Economic Value of Preventative Maintenance” / May 2003
Mintek Unveils Web Based Management Tool for Lodging Engineering Departments Using WinTrackPM® / May 2003 
Mintek Corporation’s WinTrack® PM Selected by Marriott International to Provide Mobile Property Maintenance for its Full Service Properties / Aug 2002

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