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Conference Center Recovery Is Challenged

By Dave Arnold
November 26, 2012

The conference center industry continues to benefit in many ways from the overall continued recovery in the hotel industry in general.  According to the 2012 edition of Trends® in the Conference Center Industry, the average revenue for U.S. centers that participated in the survey increased by 5.5 percent in 2011 while net operating increase grew by 8.0 percent for the year.

While growth in revenue and profits is certainly welcome news, the conference center segment of the lodging industry continues to be challenged by on-going factors which limit a full recovery.  These include: scarce availability of financing and investment capital for new development; slow recovery of the group meetings market relative to commercial transient and leisure; and cutbacks in government and military spending on external meetings.  While signs of growth in corporate group meetings are in place, a general lack of confidence in the economy by traditional large trainers has restricted the market from finding a firm footing sufficient to justify hiring and, therefore, traditional training programs.


PKF Consulting USA, LLC (PKFC), in conjunction with the International Association of Conference Centers (IACC), conducts the annual Trends® in the Conference Center Industry survey of the operating performance of IACC certified conference centers.  The 2012 report aggregated the 2011 market and financial performance of 37 residential centers and 14 day centers.  The following paragraphs summarize the 2011 performance of the residential centers.

Revenue

Since the majority of conference center guests stay as part of a package plan, total conference center revenue is typically measured on a dollar-per-occupied-room basis (POR).  In 2011, the centers in the Trends® survey sample reported a slight 1.2 percent increase in total revenue POR.  As mentioned before, total revenue grew by 5.5 percent, while rooms occupied increase by 4.1 percent.

Corporate centers enjoyed the greatest gain in total revenue POR (+3.3 percent) among all types of centers.  On the other end of the spectrum, total revenue POR at resort centers remained flat from 2010 to 2011.

Conference centers continued to rely heavily on transient demand.  In 2011, non-conference guests rented nearly 40 percent of all occupied rooms.  Resort and college/university centers were the most dependent on transient demand.  While transient demand does help to buoy occupancy levels and boost average daily rates, conference centers do not gain the operating efficiencies and additional revenue benefits of accommodating conference related demand.

The survey results showed an increase in local attendance at meetings held in conference center venues, notably at executive centers.  This is not surprising given the cost conscious nature of corporate meeting planners in today’s environment.  Training and continuing education, followed by management planning, continue to be the primary purposes for meetings held at conference centers.

Expenses and Profits

Consistent with history, the industry recovery is being led by gains in occupancy, as opposed to significant increases in average daily rates or complete meeting package rates.  Accordingly, it is difficult to control costs as each additional occupied room carries with it the incremental variable costs required to service the room.  With occupancy driving revenue growth, total operating expenses at the centers in the survey sample increased by 4.9 percent in 2011, more than twice the pace of inflation for the year.

Fortunately for conference center owners and operators, the 5.5 percent gain in revenue outpaced the rise in expenses, thus allowing for an 8.0 percent increase in NOI during the year.  Leading the way in profit growth were executive centers with an increase in NOI of 10.6 percent.  Lagging were college/university centers who achieved just a 5.4 percent increase on the bottom line.

Looking At 2012

Entering 2012, conference center managers expected occupancy levels to continue to power ahead.  On average, the managers in the survey budgeted for an 8.2 percent increase in occupancy during the year.  Executive center managers were most optimistic expecting a 13.5 percent rise in occupancy.

As for pricing, management’s expectations for CMP rate movement were for an increase of just 1.9 percent.  Resort center operators believed they had the greatest opportunity to push conference package rates (+ 3.1 percent).

According to the September 2012 issue of Hotel Horizons®, PKFC is forecasting a 2.4 percent increase in occupancy and a 4.2 percent gain in ADR for the overall hotel industry.  Given what we have seen so far in 2012, it is reasonable to expect somewhat similar gains to be enjoyed by the conference center industry as well.

The lone exception is those centers which rely heavily on government-related training and “think tank” meetings.  The proposed cutbacks in government related meetings will negatively impact the large number centers built to service that segment.

Overall, sufficient optimism exists for a continued steady recovery.  We are confident that the positive trends we have seen in this year’s IACC Trends® survey will act as an additional building block for further success.



Dave Arnold is C.E.O. East of PKF Consulting USA, LLC and is located in the firm’s Philadelphia office.  He also serves as an industry advisor to the I.A.C.C. Board of Directors.  To purchase a copy of the 2012 Trends® in the Conference Center Industry report, please visit www.pkfc.com/store.
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Contact: 

Robert Mandelbaum
Director of Research Information Services
Colliers PKF Hospitality Research
3475 Lenox Road
Suite 720
Atlanta, GA  30326
404-842-1150, ext 223 (Direct)
404-842-1165 (Fax)
robert.mandelbaum@pkfc.com
www.pkfc.com
 

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Giving And Taking of Credit at U.S. Hotels / Robert Mandelbaum and Alvin Minsk /April 2012

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Hotel Managers Labor To Control Labor / Robert Mandelbaum / January 2012

2010 Was A Budget Beater For U.S. Hotels; Looking Forward - 2012 Should Result in a 15.2% Rise in Profits for the Average U.S. Hotel / Robert Mandelbaum / October 2011

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