News for the Hospitality Executive
RTM Introduces Web-Based System to Store Digital Documents
Photos, Host Intranets
Hercules hospitality Document-Management System is a powerful yet simple SaaS
WINTER PARK, FLA. (MARCH 12, 2009) – For hoteliers, management companies and asset management groups with properties spread across the country or around the world, the challenge of providing common access to documents and photos and operating an Intranet has been answered by Resource Technology Management Inc. (www.rtm-inc.com) with the introduction of its Hercules Hospitality Document-Management System (www.hercules.com).
HerculesDMS provides a powerful yet simple Internet-based tool for managing all digital document and graphics storage. Hercules also can be used to establish an Intranet site that can be accessed by associates everywhere, overcoming distance to promote a sense of community and align remote properties with the organization’s strategic plans, strategies and initiatives.
RTM CEO Terry Mueller said HerculesDMS was developed specifically for the hospitality industry. From the corporate office to the hotel lobby to the construction site, associates can quickly and easily access documents and add and update files using a easy to use, browser-based interface, 24 hours a day.
Time and Money Saving Resource
“Studies show that in most corporate environments, knowledge workers spend up to 40 percent of their time trying to find documents they need in their daily routines,” Mueller said. “HerculesDMS stores documents by property in a categorized, searchable format so associates spend less time searching for files and more time focusing on their principal responsibilities.”
HerculesDMS extends the utility and power of its Web-based technology to link distant properties, regional offices and headquarters together through an Intranet. This in turn eliminates the development and ongoing support costs of a dedicated corporate Intranet and avoids the slow response and technology headaches associated with virtual private network, or VPN, access.
“The HerculesDMS Intranet serves as a central source to conveniently store and access company directories, standardized forms, brand and company news, human resources alerts and even video and audio files 24/7 by employees anywhere in the world,” Mueller said. “The system harnesses simple personal computers on each employee’s desk to the global Internet, creating a powerful document and image storage and retrieval system and corporate Intranet that bypasses the cost, complexity and upkeep of in-house systems and the intensive technical support needs that goes with them.”
Online Image Libraries
Using the same HerculesDMS platform, online image libraries can be created to store, retrieve and share the type of high-resolution graphics and property photos that are essential to marketing and publicity efforts but are difficult to exchange by e-mail due to their large size. HerculesDMS enables company users and others to download files directly from an online site, eliminating the need to mail graphics on CDs.
“With the photo gallery module in HerculesDMS, the headquarters office and each property can safely store images in galleries organized by customized categories with titles and comments readily available to each user,” Mueller said. “Searching for a specific photo is easy because the system automatically displays thumbnail images. Vendors or contractors who request images can be granted limited access to meet the tightest deadline.”
HerculesDMS is described as a “hosted solution” or Software as a Service (SaaS), meaning the only software required for users is a standard Web browser:
HerculesDMS is licensed on a per-property basis, providing unlimited users, files, and storage under each license. Included with a new user account is one group online training session, a customized user’s manual, and telephone and e-mail user support.
For more information, visit www.HerculesDMS.com. To request a one-on-one demonstration, call HerculesDMS at (407) 998-8028.
About Resource Technology Management Inc.
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